Terms and Conditions for Workshop
1. Booking Information
When booking a workshop, please be aware of the following terms regarding participant numbers, communication, time allocation, and resources:
2. Workshop Capacity
Each workshop can accommodate a maximum number of children per session. If your group size exceeds this limit, multiple sessions must be booked to ensure the workshop runs smoothly and effectively.
• Maximum Participants: This varies depending on the specific workshop. Please check the relevant workshop webpage for precise participant limits.
Workshop Justification & Reasoning:
• a. Squishy Circuits
In these workshops, children work in pairs to construct designs using power packs and materials with varying levels of difficulty. Pairing encourages problem-solving and collaboration, leading to a smoother process for creating their designs. Compared to working individually, where frustration can occur when children get stuck, working in pairs helps them finish their designs on time.
• b. Super Scientist | Circus Science | Crazy Dino | Pulsating Pressure | Bubble Mania | Sickening Slime
These workshops offer greater flexibility and can accommodate larger groups. Thanks to their structure, which includes multiple activity stations, children can rotate between stations, making it easier to handle fluctuating numbers and ensuring every child gets to participate.
• c. Chaotic Chemistry
This workshop requires a large outdoor space, especially when activities like rocket launching are part of the session.
3. Communication of Participant Numbers
It is the responsibility of the booking party to provide accurate participant numbers for each session.
• Initial Numbers: When booking, please provide an estimate of the number of children expected to attend the workshop.
• Notification of Changes: Any changes to participant numbers must be communicated to The Crazy Scientist via email at least three weeks before the workshop date. This allows time to adjust the number of sessions or make other necessary accommodations.
4. Adjustments for Lower Numbers (on the Day)
If, on the day of the workshop, the number of participants is significantly lower than initially estimated:
• Modifications: The Crazy Scientist may attempt to adjust the structure of the sessions to suit the lower number of participants. However, this is at The Crazy Scientist’s discretion and depends on whether combining or altering sessions is feasible.
• Lower Fees: If multiple sessions were booked but the final number of participants is lower than expected, The Crazy Scientist may make time or content modifications and charge a lower fee, depending on the circumstances.
5. Adjustments for Higher Numbers (on the Day)
If, on the day of the workshop, the number of participants is significantly higher than originally estimated:
• Modifications: The Crazy Scientist may attempt to modify the structure of the sessions to accommodate the higher number of participants. However, this depends on the feasibility of combining or adjusting the activities.
• Additional Fees: If additional sessions or resources are required due to the increased participant numbers, The Crazy Scientist will charge additional fees to cover the extra time and materials used.
6. Financial Impacts
The original booking cost remains applicable in cases where participant numbers decrease without sufficient notice.
• Loss of Potential Income: When multiple workshops are booked, The Crazy Scientist reserves time and resources for those sessions. Last-minute cancellations or reductions in participant numbers often result in lost business that cannot be recovered by rebooking other clients. For this reason, the cost of the original booking will still apply unless proper notice is provided.
• Increased Resources: If participant numbers increase beyond the original booking without changing the number of sessions, additional resources such as materials and chemicals will be consumed. To cover these costs, The Crazy Scientist will charge an extra fee per child to account for the increased use of materials.
7. Cancellation Policy
To ensure a smooth process and allow for rescheduling if necessary:
• Notice Period: Cancellations or significant adjustments to the booking must be communicated at least three weeks in advance of the workshop. This allows The Crazy Scientist to adjust resources and scheduling accordingly.
• Late Cancellations: If cancellations are made less than three weeks before the scheduled workshop, the full cost of the original booking will apply.
8. Booking Guarantee
When you book with The Crazy Scientist, time is reserved exclusively for your group, and other potential clients are turned away. As such, we kindly ask that you honour the original booking unless adjustments are made in a timely manner. The Crazy Scientist is committed to delivering an engaging, fun, and educational workshop experience for all participants, and we appreciate your cooperation in making this possible.
